Marketing & New Business Coorindator

Workflow for Managing and Sourcing Content for Multiple Social Media Accounts

As a social media coordinator for Matrix Group and some of our clients, I manage content and posts across a variety of social media platforms including Facebook, Instagram, and Twitter on a daily basis. When you consider multiple platforms for multiple clients on a daily basis, you can imagine the juggling act that it can become when trying to keep track of what to post, when to post, and what you’ve already posted on each platform. I’ve found that developing a content schedule and rock-solid workflow is crucial for success!

To start, I always tackle social media first thing in the morning. A lot can happen overnight, and if I can get the posts scheduled early, I can simply monitor and respond as needed throughout the day. Here’s my daily workflow that helps me to stay on top of my social media management responsibilities:

1. Check the Social Media Site(s) and Respond/Comment/Like

Before doing anything else, log into your social media profiles and check out your feeds. A lot can happen overnight, and you want to make sure you’re responding to and liking comments in a timely manner – interaction is everything on social media (not surprising, right?). I also use this time to like and repost content that popped up outside of business hours.

Once a week I also spend some of this time using the search function to see what others in our space are posting, and find new inspiring accounts to follow, and make new connections.

2. Check Feedly to Source Timely, Relevant Content

If you haven’t heard of Feedly, make an account right now! Feedly is an RSS feed aggregator that lets you collect and organize feeds from all over the web in one place. I use this to quickly and easily find fresh, relevant content to share across social media platforms. Remember, social media posts should follow the 80/20 rule (posting 80% content that informs, entertains, and educates, and 20% content that is self-promotional), and setting up an RSS feed aggregator like Feedly allows me to source quality content to share in record time.

Check out Feedly, but also know that there are lots of other RSS aggregators out there. Feedly is one of our favorites, but use whatever works best for you!

By the way, another tool we love is bit.ly, which allows you to shorten long links that otherwise clutter up your posts. This is especially helpful for Twitter posts. 

3. Review the Editorial Content Calendar

Creating an editorial calendar is hugely helpful for developing a thoughtful social media presence, and is a great way to organize what content, and which themes, you should be promoting on any given day/week/month/quarter. I always check our editorial calendar and pre-drafted posts to make sure I’m sticking to the plan, and promoting and sharing the right content at the right time.

4. Schedule Posts for the Day

Scheduling posts is a huge time-saver, and crucial to maintaining consistent social media updates. When you post multiple times a day to multiple accounts, it can be easy to forget about what you posted, when, or what you should be posting, AND signing in to post throughout the day manually can leave little to no time for other tasks. Scheduling posts helps to get the job done well, in a timely manner! It can also help you to get a birds eye view of what content you’re planning to post throughout the day or week, so you’re timing your promotional vs. non-promotional posts well.

Hootsuite is one of our favorite social media management tools for scheduling posts, but we also like scheduling directly in Facebook, too!

By developing a consistent routine that you practice daily, social media management will become second nature and less intimidating!

Have any favorite tools or tips that have helped with improve your social media management process? We’d love to hear from you!

Leah Monica

Director of Marketing

5 Favorite Free Stock Photography Resources, Part II

There’s no doubt about it: finding good stock photography can be tough.  And when it isn’t tough, it’s expensive. When I scroll through images on the popular stock house websites looking for images for our blog posts or newsletters and see how much they’re charging for their stuffy, posed, man-in-suit photos I am always aghast. And annoyed. Very, very annoyed.

Thankfully, I’ve come across a few great stock photography websites recently that are completely free. While we still use many of the resources that Andi shared a few years back, the sites below have become my new go-tos. Most, if not all, of these sites are full of royalty and attribution-free photography, meaning you can use, copy, modify, and distribute these photos without the permission of, or reference to, the photographer. Yes, even for commercial use!

  1. Pexels – Built to help designers, bloggers, and just about everyone else find high-quality, free images, Pexels is one of our absolute favorites. They recently launched a free stock video collection as well.
  2. Unsplash – Started as a Tumblr blog where a photographer shared 10 photographs that were leftover from a photo shoot, Unsplash has grown to a collection of over 300,000 photos contributed from over 50,000 photographers. They are all simply stunning (and all free)!
  3. Burst – Powered by Shopify, this free stock site was built to “empower designers, developers, bloggers and entrepreneurs to create stunning websites and marketing campaigns.” There are thousands of stunning stock photos, ripe for the choosing!
  4. Pic Jumbo – When the large stock houses turned down freelance photographer Viktor Hanacek’s photos, he decided to use his coding skills to start his own free stock website. Almost all of the images were shot by him, and while he always welcomes attribution, it’s not required. The only thing you can’t do is redistribute the photos, but if you’d like to, there’s a paid plan available for that purpose.
  5. Foodiesfeed – While this stock site may only be of interest to a limited audience, there are lots of high-res and drool-worthy free food photos on this site.

Remember that over time licensing agreements on these sites may change, so be sure to always, always read the fine print and abide by the rules!

Have you found any other great royalty-free stock photography websites? Please share!

Nick Exposito

Marketing & New Business Coordinator

10 Writing “Rules” That Are Okay to Break

Don’t begin a sentence with a “but” or “and”. Don’t ever write in passive voice. Never start a sentence with “because”. How many of you have ever heard these writing “rules” from a teacher or authority figure? My guess is all of you.

I recently attended a writing seminar hosted by Association Media & Publishing (AM&P) and the topic was “Back to the Basics: Writing for Associations.” Leslie O’Flahavan led this fun and interactive workshop, and she gave great insight on why it is okay to go ahead and BREAK all of those writing “rules” and get them out of your head.

Here are the 10 writing rules Leslie says can be broken:

  1. Don’t begin a sentence with “but” or “and”.
  2. Don’t end a sentence with a preposition.
  3. Don’t begin a sentence with “because”.
  4. Don’t write a one-sentence paragraph.
  5. Don’t use contractions in business writing.
  6. Don’t use “they” as a singular pronoun.
  7. Don’t split an infinitive.
  8. Don’t write a fragment.
  9. Don’t begin a sentence with “however” or “therefore”.
  10. Don’t write in passive voice. Ever.

When writing for your organization, all of these rules can be broken. Yes, all of them. Thanks to blogging and social media, a more casual and informal writing tone is now not only accepted but often expected. So live on the wild side and break rules a little bit! Just be careful that u don’t go 2 crazy w/ it. ;)

What other writing “rules” do you think need to be broken from time to time?

Nick Exposito

Marketing & New Business Coordinator

Our Favorite Video Editing Tools: Final Cut Pro & iMovie

It’s no secret that video is one of the hottest marketing trends and tools right now. If you haven’t taken the leap into video creation for your organization, now is certainly the time!

Video creation can seem like an overwhelming task at first thought, but good news! If you have a smartphone (who doesn’t these days?) and the right video editing software, you can create pretty great video content. Sure, your videos may not be super bowl ad worthy, but you’ll be surprised at the quality of content you can produce with the right tools.

Two of our favorite editing tools are iMovie and Final Cut Pro, which are both Apple products. While they are a bit of an apples-and-oranges comparison – one is a more basic, budget friendly option and the other is more full-featured and an investment – they are both great tools to get the job done, depending on your needs.

Here’s a little background on each editor, and the advantages of each:

iMovie

This is a great program for beginner video editors to use to learn the ropes. We love it for it’s ease of use and basic editing features – it has enough tools to get the job done, but none of the more complex editing options that often intimidate beginners. Since it’s an Apple product, you can seamlessly bring in different Apple programs to the application such as iTunes, Garageband, Photos, etc.

We also love that it:

  • Makes it easy to jump back and forth between scenes
  • Is very simple to change the audio over a video clip
  • Gives you the ability to fix shaky/unsteady video
  • Is available on all Apple devices, so you can make edits on your video from anywhere

The biggest advantage of iMovie is that it’s free! A great way to get some exposure to video editing, without an initial investment.

Final Cut Pro

This is a signature video editing software, and includes more advanced features and capabilities. With a modern and sleek design, Final Cut also makes the experience for the editor more exciting while remaining pretty easy to use.

Some of our favorite features include:

  • The magnetic timeline, which makes it easier to produce your project. It automatically snaps multiple clips into place and gives you the ability to move the clips around the timeline quickly and easily.
  • Multi-Channel Audio that allows use different audio channels to make the sound of the video high-quality.
  • Compound clips option, that keeps you from worrying about gaps when you add videos together, and it transitions the video smoothly.

There is a cost associated with Final Cut Pro – right now it’s priced at $299 – but we believe it’s one of the best video editors on the market and worth every penny.

For most of our video editing needs here at Matrix Group, such as the Matrix Minute video series, we use Final Cut Pro. But we also love using iMovie to quickly edit and post videos to social media that are more timely.

There are many other video editing programs out there, but these are by far our favorites. And remember, if you ever need any video help, we’re here for you!

Have to dabbled in video editing? What’s your platform of choice?

Leah Monica

Director of Marketing

Social Media Tool: Hootlet Extension

If you’re in marketing, you know how time consuming posting and monitoring social media can be. It can easily swallow hours of your work day. Yes, hours.

As I mentioned before, I’m all about the productivity hacks this year, and am diving deep into the world of Chrome extensions to try to streamline my work and personal life. My current favorite extension for efficiency in the social media department is the the Hootlet extension for Chrome and Firefox. If you use Hootsuite to manage your social media accounts like we do, you need this, plain and simple!

Why is it so great? It allows you to share articles or web pages that you are reading/visiting, without ever having to switch tabs or copy/paste a single URL or string of text. While it may not seem like either of those things are that much of a nuisance, you’d be shocked at how much time the back-and-forth swallows, and how easy it is to get lost and distracted when you’re juggling 15-20 tabs at once (that’s not just me, right?).

With the Hootlet extension, all you have to do is click the Hootlet icon in the browser toolbar, and the familiar Hootsuite draft box will pop up on the webpage, pre-populated with the page title and URL. From there, you can customize your message, add a photo or attachment, and choose to either share the social media post immediately or schedule it for later, without ever leaving the webpage. Life changing!

Another cool feature? If you see a quote in an article that you’d like to share, you can quickly do so by highlighting the text, right-clicking, and clicking on “share via Hootlet.” The draft box will then pop up with the highlighted text, and a shortened link to the article.

Sharing made easy! Can’t beat that.

What are some of your favorite social media productivity tools?