An office is a quirky family sometimes. We’ve got our weird but lovable uncle developers, our zany aunts on the MatrixMaxx team, and Mom and Dad, the CEO and COO, encouraging us as well as wagging a finger here or there when the situation calls for it. From my position, the project managers are older siblings protecting and guiding those they manage. Needless to say, when one works in an intimate yet diverse environment such as Matrix Group, it can be difficult to host an office party where everyone feels at ease. Here are my tips and tricks to hosting the best small office party without having to get HR involved:
1. DO YOUR RESEARCH
Before planning anything, sit down and think about diets and allergies. If Patty in accounting is allergic to peanut butter, you should know that before she breaks out into hives and her throat swells shut. Be cognizant of allergies, because food allergies can create life and death situations. You also probably know who in your office is on a diet. Consider options that are tasty but also fit in within their specialized dietary requirements. Did you know French macaron’s are gluten free? I’m also pretty sure COOL-WHIP is vegan. If you don’t explicitly tell the more food conservative staff that something is vegan, gluten-free, or inherently different from a mainstream version, they’ll be more likely to eat it – just make sure you fill those with the restrictions in on what’s safe for them (See my post on Paleo cake for more information.)
We all live and die by the accounting department, so find out what your budget is and go from there. Honor your budget, and your time.
3. DON’T BE AFRAID OF A LITTLE BOOZE
Even the most teetotaling officemate can relax while others are enjoying a tiny cocktail. Adding St. Germane (an elderflower liquor) can turn regular lemonade into something really special for your event. The trick to having a just slightly alcoholic beverage, while also offering a non-alcoholic option that is just as special. Consider offering a fruit or herb infused water, or a sparkling water in an unusual vessel. It’s my general rule that no one NEEDS a gin martini at 3:30 in the afternoon, so offer well balanced cocktails and mocktails for the office. The goal isn’t to get drunk, the goal is to celebrate.
4. BE MINDFUL OF YOUR GUESTS
If Sarah from IT doesn’t like to be the center of attention, don’t make her blow out the candles on her birthday cake in the front of the conference room while everyone stares at her. Just simply give her a simple, “On behalf of the company, we want to wish you a happy birthday!” Followed by an emphatic “Here! Here!” This will allow everyone to remain comfortable, yet still celebrate the motivation for the event.
5. HAVE FUN!
It is called a party after all. This goes back to being mindful of your guests. If your office needs help getting people to talk to each other, simple games can foster the conversation. If you’ve got really big personalities, utilize that! Or perphaps this celebration is a real brain break for the staff, so you’ll just want to let them mingle. They will thank you for it.
Lastly, make sure your admin staff gets to eat at these things. Sometimes the admins are too busy hosting the event to even taste the hors d’oeurves they spent hours considering.
What tips and tricks have you picked up in hosting office events?